Careers

Office Administrator

By February 28, 2018 No Comments

The Role: Office Administrator

Location: London, UK

Reporting to: Head of Group Operations

Job Type: Full-time

Salary: Competitive

 

The Company

Aser is a global investment company with media (technology) and sports specialisation. Aser boasts an unrivalled global network and key insights about new investment opportunities, with an outstanding management team that is closely involved in the development of its ventures. Aser is also focused on the rapid growth and international expansion of its portfolio companies, which include the global media platform Eleven Sports plus Leeds United Football Club. We bring together big ideas with creative thinking to achieve innovation in the worlds of sport and media. Find out more here: www.aser.com

 

The Role:

The newly refurbished Aser offices are in the heart of Mayfair, where you will be part of the operations team and most importantly the first point of contact for a range of high profile guests and clients when arriving at the office. A positive, professional attitude is imperative as is being fluent in both written and verbal English. As a valuable member of our administrative and operations team, ensuring the UK office runs smoothly, a can-do approach and team work is key to this role.

 

Key Responsibilities:

  • Meeting and greeting of visitors and high-profile clients
  • Answering the phone and dealing with questions with a mature and friendly manner
  • Manage mail and couriers – customs declarations where needed
  • Meeting room management and bookings, conference calls and assisting with AV set up for presentations
  • Showing clients to meeting rooms, making tea and coffee
  • Provide support to managers in the office including photocopying, printing packs and reprographics/binding
  • Arrange travel; flights, trains, rental cars, limousine services, hotel and conference accommodation – visa requirements where needed
  • Any adhoc requests from management
  • Daily office checks
  • Assisting with the organisation of office team events
  • Ordering of all office stationery and supplies
  • Checking and processing monthly expenses and invoices

 

Desired Skills and Qualifications:

 

  • 1-2 years’ experience within a receptionist/administrative role
  • Comfortable working with all levels of clients, visitors, and employees
  • Strong desire to thrive in a creative, inventive, fast-paced start-up environment
  • Highly proficient in MS Office 365
  • Excellent attention to detail
  • Strong organisational skills
  • Experience working in a fast-paced environment
  • Ability to remain calm under pressure
  • A positive, warm demeanour and tidy appearance
  • Excellent communication and interpersonal skills
  • Committed to being a team player
  • Great written and telephone manner
  • Must be fluent in English
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